Electronic Document Recording – Business in the Electronic Age 

Before the computer age, real estate transactions were made by typewriter and copies were stored in filing cabinets. Numerous copies of signed documents for land transactions had to be sent through mail to be recorded at the county office. However, with the use of electronic document recording, counties can now receive documents electronically.

E-recording began its use in 2003 and is slowly spreading across the United States to county offices. Counties have used trust funds or government grants to develop or initiate the change in software. Gradually, real estate licensees, lawyers, banks, and title companies have adopted e-recording to file their records. Instead of mailing real estate documents to county clerks’ offices, they can now be filed electronically over the internet.

E-recording is a seamless process, requiring practitioners to scan documents to be recorded into their own computers and to forward the documents electronically along to the county, who in turn, will accept or reject the documents as it would if the practitioner were at the office in person. The document can be verified and stamped electronically. Accepted documents will be assigned book and page numbers. In the event the documents are not accepted for recording, the practitioner is notified electronically as to the source for rejection. Once the issue is resolved, the document can again be scanned and forwarded for recording. What used to take several days and even weeks during periods of heavy real estate transactions will now be done in a matter of seconds. electronic shops electronic city

E-recording has changed the way counties do business, allowing them to accept more files daily. As land transactions have increased in small counties, and particularly in large counties where there is a large process of land transactions, e-recording will make filing documents faster and more seamless. This is a revolutionary change because the way documents have been recorded — sent by mail and verified and recorded by hand — has changed little over the centuries until the initiation of the scanner and the imaging system printed on CD. Now counties and professionals can access, view, and print deeds and real estate documents online, with documents dating back to the 1600s in some counties.

Another benefit to e-recording is that errors from submitters have been reduced from 20 percent to 2 percent in some counties, largely due to the human error that is eliminated with manual recording

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